Applicant Privacy Notice
Introduction
Navi Group is committed to protecting and respecting your privacy. This privacy notice explains how we collect, use, and protect your personal data during the recruitment process. This notice describes the steps that we take to ensure the processing of your personal data is in compliance with the Data Protection Acts 1988 to 2018 (as amended) and any subsequent data protection and privacy legislation, European Union law including Regulation (EU) 2016/679 (known as the General Data Protection Regulation or GDPR) and any subsequent amendments (collectively referred to as “Data Protection Legislation”).
Please note that by submitting a job application to Navi Group, you acknowledge that you have read, understood and agree to this Privacy Notice.
We seek to maintain the privacy, accuracy, and confidentiality of data (including your personal data) that we obtain during the job application process.
Data Controller
The data controller responsible for your personal data is Thera Pharmaceuticals Ltd. located at Unit 1, Trinity Court, Fonthill Business Park, Clondalkin, D22 E125, and you can contact our Data Protection Officer at conortreacy@navi.ie.
Personal Data We Collect
We may collect and process the following personal data:
- Identification Data: Name, address, phone number, email address.
- Professional Data: CV, cover letter, employment history, education details, qualifications.
- Sensitive Data: Information related to references, background checks and right to work (where applicable).
Purpose and Legal Basis for Processing
We process your personal data for the following purposes:
- Recruitment: To assess your suitability for the role you have applied for.
- Communication: To contact you regarding your application.
- Compliance: To comply with legal obligations and regulatory requirements.
- Consent: You have given consent for us to process your data.
- Contract: Processing is necessary for the performance of a contract.
- Legal Obligation: Processing is necessary to comply with legal obligations.
- Legitimate Interests: Processing is necessary for our legitimate interests, such as managing our recruitment process.
Data Sharing
Access is only granted on a need-to-know basis to those people whose roles require them to process your personal data. In addition, our service providers are selected carefully to ensure they have an appropriate level of technical, organisational and security measures.
We may share your personal data with:
- Internal Departments: HR, hiring managers, and relevant team members.
- Third Parties: Background check providers, talent assessment providers, and IT service providers.
Data Storage & Retention
Navi Group operates and uses appropriate technical and physical security measures to protect your personal data.
We have taken appropriate security measures to protect your personal data from accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access, in connection with your job application.
Storage of my personal data
If your application for employment is successful and you commence employment with Navi Group, your personal data will be transferred to an individual electronic file held by the People & Payroll team and will be processed for employment purposes in accordance with our internal rules for processing employee personal data.
We will house your data in our internal HR system, Access PeopleHR, limiting access to those that have legitimate purpose to do so, as outline above.
In the event that you do not enter into employment with Navi Group, we will retain your personal data for 2 years after which it will be securely deleted or anonymized.
Your Rights
Under GDPR, you have the following rights:
- Access: Request access to your personal data.
- Rectification: Request correction of inaccurate or incomplete data.
- Erasure: Request deletion of your personal data.
- Restriction: Request restriction of processing.
- Portability: Request transfer of your data to another organization.
- Objection: Object to the processing of your data.
Changes to This Privacy Notice
We may update this privacy notice from time to time. Any changes will be posted on our website.
Contact Us
If you have any questions or concerns about this privacy notice or our data processing practices, please contact our Data Protection Officer at conortreacy@navi.ie.